IMPORTANT NOTICE
Financial aid recipients who withdraw from ALL classes before 60% of the term
is completed may be required to return a portion of any financial aid which
was received for the term. Students who do not receive at least one passing
grade for classes in a term must provide documentation which verifies continued
participation in educational activities. If documentation cannot be provided,
those students are considered to have informally withdrawn from WVU prior to
60% of the term and may be required to return a portion of any financial aid
which was received. This review and return of financial aid is done in accordance
with federal regulations.
It is your responsibility to ensure all of your University bills are paid and all
required forms are received and processed. Your withdrawal becomes official only
after your withdrawal request is received and processed by the Office of the Registrar.
A withdrawal from all classes constitutes withdrawal from the University for the
current term only.
Deadlines
Until the Friday of the tenth week of class (or Friday of the fourth week in
a six-week summer course, or Friday of the second week of a three-week summer
course), students may withdraw from individual courses. Deadlines are listed
each semester on the academic calendar. If a student follows all established
University procedures and withdraws by the published deadline, he or she will
receive a “W” on the transcript. Grade point averages are not affected in any
way by this mark; however, the ratio of courses attempted versus courses completed
may affect financial aid eligibility
Procedures for withdrawing from individual courses
Before withdrawing from individual classes, students should consult an advisor
to determine if:
- The course load would be reduced below the minimal number of hours required
to qualify for financial aid, housing, varsity athletic competition or
international full-time student status.
- The courses to be dropped are required to fulfill academic probationary conditions.
- The courses from which the student wants to withdraw might be co-requisite with other courses he or she is taking, or prerequisite to other courses required for the next term.
Withdrawal from all classes for the current term
A student may completely withdraw from the institution any time before the
last day designated for complete withdrawal from the university.
- St
u
dents who decide to leave WVU Tech during a term should withdraw from
all classes and must do so in
accordance with established University policy. Students are responsible
for all financial obligations and for following established procedures.
This includes the submission of appropriate information and signature
of forms in person at the Office of the Registrar.
- Students who are unable to withdraw in person because of illness, accident or
other valid reasons must send notification of their request to withdraw
along with all appropriate required information to the Office of the
Registrar. The request to withdraw must be verified in writing along
with a signature.
- If a student is an international student attending WVU Tech on a visa,
the student must report to the Office of the Registrar.
- With the help of their academic advisors, students are responsible for
determining how withdrawal from the institution may affect their future
status, including such aspects as financial aid suspension for failure
to make progress toward a degree, or violation of established eligibility
for scholarships, fellowships or financ
ial aid
.
- Students called into active military duty during any given semester have specific options regarding th e credit hours.
When you withdraw from ALL your classes during a term, you will not receive
any grade or credit for those classes, and your GPA is not affected. You
will receive a “W” for each withdrawn class on your transcript and your hours
attempted will include the classes from which you withdrew after the first
week of the term.
Please fill out the Withdrawal process survey to receive instructions to withdrawal from your classes.
If you need to withdraw from the TERM after the last day to drop a class
with a “W”, you may do any of the following:
1. Visit the Office of the Registrar
2. Send an email from your MIX Account only to tech-registrar-records@mail.wvu.edu.
Please include your full name, last 4 digits of your student identification
number, reason for your withdrawal, address and telephone number.
3. Mail a request and include your full name, student identification number,
reason for your withdrawal, address, telephone number and signature
to the following address:
WVU Tech Office of the Registrar410 Neville St.Beckley, WV 25801
4. Fax a request and include your full name, student identification number,
reason for your withdrawal, address, telephone number and signature
to
304.929.1696.
If you live in university residential housing, check with the main desk of
your residential hall, or contact
housing for procedural details.
If you have financial aid, please investigate the impact of the withdrawal
with the Financial Aid office. Stop by the
Financial Aid office.
Re-enrollment after withdrawal
After you withdraw from WVU Tech in two consecutive terms (excluding summer
sessions), you may not register for further work without approval of the
dean of the college or school in which you want to register and subject to
conditions set by that dean.